The ExxonMobil Supplemental Savings Plan (SSP) is an unfunded plan designed to allow continuation of the Company Match amounts that cannot be contributed to the Savings Plan due to certain IRS-prescribed dollar contribution limits. The SSP is a separate plan from the Savings Plan, and is governed by its own terms and provisions. The fact that this summary of the SSP is contained within the summary plan description for the Savings Plan does not indicate that they are part of the same plan or that the terms of the Savings Plan in any way control the operation of the SSP.
There are a number of legally-prescribed IRS limits that apply to contributions to the Savings Plan. For purposes of this summary, the pertinent dollar limits are the compensation limit and the annual additions limit:
- The compensation limit restricts the amount of compensation on which contributions to the Savings Plan are calculated. This limit is applied on an annual basis. If your year-to-date Pay reaches the limit imposed by law, no additional compensation can be used as a basis for contributions to the Savings Plan.
- The annual additions limit restricts the total amount that you and the Company can contribute to your Savings Plan account in a calendar year.
The current year Savings Plan contribution limits can be found on the ExxonMobil Savings Plan Web Site under “What’s New” in the “Plan Info” section and in the “Savings Plan” section of Employee Connect.
You are eligible to receive a distribution of your SSP account balance only if you terminate employment as a retiree. If you terminate employment before attaining retiree status, your SSP benefit will be forfeited. Your SSP benefit can also be forfeited if you are determined to have engaged in detrimental activity.
Credits to the SSP
To the extent that the Savings Plan Company Match cannot be made to the Savings Plan on account of the IRS limits, the Company Match will be credited to your account in the SSP. Your contributions to the Savings Plan will stop when Company Match amounts are first credited to your SSP account during the year and automatically resume at the beginning of the following year.
Only the Company Match, not employee contributions, are credited under the SSP.
Interest is credited to SSP accounts quarterly using 120% of the Long Term Applicable Federal Rate compounded monthly, for the last month of each calendar quarter.
The SSP account balance is paid in a lump sum. Payments under the SSP will be processed as soon as practicable upon retirement. Payment of SSP benefits, unlike Savings Plan benefits, cannot be deferred to a later date.
By law, certain senior employees cannot receive the SSP benefit until the earlier of (1) 6 months following their retirement date or (2) their date of death. During this 6-month period, the SSP interest is based on the Citibank Prime Lending Rate.
If you die with entitlement to a Pension Death Benefit under the ExxonMobil Pension Plan, your beneficiary will receive your SSP benefit.
If you have not named a beneficiary prior to your death, your SSP account will be paid to the first of the following who survive you:
- Your spouse
- Your children and the children of a child who died before you
- Your parents
- Your siblings and the children of a sibling who died before you
- The executors or administrators of your estate
While still an employee, you can obtain a “Special Beneficiary Designation Form” by calling 1-800-262-2363 and selecting Option 2, or by sending an email to firstname.lastname@example.org. Once you have retired you can obtain a form by calling 1-800-682-2847.
Timing of FICA Taxation
You owe FICA tax on your SSP account balance at the time you attain age 55 with at least 15 years of Benefit Service. To pay the FICA tax, your SSP account balance will be reduced at that time. Following this reduction:
- Future company match credits will be subject to FICA taxation when credited, and tax withholding will be accomplished through regular payroll, and
- Investment earnings credited to your SSP account will not be subject to FICA taxation even upon distribution of your account.
Income Tax Treatment
The benefits from the SSP are non-tax qualified. As such, they may not be rolled over into an IRA and are taxed as ordinary income when paid.
Benefit Claims Procedure
Filing a Claim
If you believe you are being denied a benefit, in whole or in part, to which you are entitled under the SSP, you may file a claim for the benefit with the Benefits Administration Manager. All claims must be filed in writing, (emails are not acceptable), and submitted to the Benefits Administration Manager at P.O. Box 64111, Spring, TX 77387-4111.
The Benefits Administration Manager will review your claim and respond to you within a reasonable period of time, normally within 90 days after receiving your claim. If your claim is denied completely or partially, you will receive written notice of the decision.
The notice will describe:
- The specific reasons for the denial and the provisions upon which they are based.
- Any additional information or material that is needed to validate the claim and the reason that information is required.
- The process for requesting an appeal.
If the Benefits Administration Manager needs additional time to decide on your claim because of special circumstances, you will be notified within the original 90-day period. You will receive a response no later than 180 days after your claim was received initially.
Filing a Mandatory Appeal
If your claim has been denied, in whole or in part, you or your designated representative may appeal the decision to the Plan Administrator. Your written appeal must be made within 60 days after you receive the initial notice of denial. You should include the reasons why you believe the benefit should be paid and information that supports, or is relevant to, your request. You may also request reasonable access to, and copies of, information relevant to your claim. Your appeal should be submitted to the Plan Administrator at P.O. Box 64111, Spring, TX 77387-4111. If you do not file the appeal within 60 days, your appeal will not be considered.
Within 60 days of receiving a request for review, the Plan Administrator will make a decision. If additional time is needed, you will be notified in writing of the special circumstances that require an extension and you will receive a response as soon as administratively possible. The decision will be written in plain language and will refer to the pertinent plan provisions on which it is based. If your appeal is denied, you or your representative may review any plan documents, records, or information reviewed in making the determination.
Authority of Plan Administrator
The Plan Administrator has the discretionary authority to determine eligibility for benefits, to construe and interpret the terms of the SSP in its application to any participant or beneficiary, and to decide any and all claim appeals.