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Administrative and ERISA Information
- Basic Plan Information
- Benefit Claims Procedures
- No Implied Promises
- Future of the ExxonMobil Medicare Supplement Plan
- Your Rights Under ERISA
- Federal Notices
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Administrative and ERISA Information
Q. What other information do I need to know about the Plan?
A. This section contains technical information about the Plan and identifies its
administrator. It also contains a summary of your rights with respect to the Plan and instructions
about how you can submit an appeal if your claim for benefits is denied.
The formal name of the Plan is the ExxonMobil Medical Plan.
Effective December 21, 2007, the ExxonMobil Medicare Supplement Plan (EMMSP)
merged with and into the ExxonMobil Medical Plan (EMMP). The EMMP is the
surviving plan, provided, however, that the EMMSP continues as a
constituent part of the EMMP, and all EMMSP benefits shall continue to be
provided under the EMMSP document.
Plan Sponsor and Participating Affiliates
The ExxonMobil Medical Plan is sponsored by:
Exxon Mobil Corporation
5959 Las Colinas Blvd.
Irving, TX 75039-2298
All of Exxon Mobil Corporation's divisions and most of
the major U.S. affiliates participate in the ExxonMobil Medical Plan. A complete list of participating affiliates is
available from the Administrator-Benefits upon written request.
Certain employees covered by collective bargaining
agreements as well as employees of Station Operators Inc., dba
ExxonMobil CORS do not participate in the plan.
Basic Plan Information
Plan Administrator
The Plan Administrator for the ExxonMobil Medical Plan is the
Administrator-Benefits. The Administrator-Benefits is the Manager-Global
Benefits Design, Exxon Mobil Corporation.
You may contact the Administrator-Benefits as follows:
Administrator-Benefits
ExxonMobil Medical Plan
P. O. Box 2283
Houston, TX 77252-2283
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For service of legal process:
ExxonMobil Medical Plan
4550 Dacoma
Houston, TX 77092
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Claims Administrator
The claims administrator provides information about claims payment, and benefit pre-determinations. The claims administrator is
Aetna for medical claims and advanced approval for in-home
skilled-nursing care. Medco is
the claims administrator for prescription drugs claims.
Claims Fiduciary and Appeals
The claims fiduciary is the person to whom all appeals are filed. The claims fiduciary is
Aetna for medical mandatory appeals, Medco for prescription drug program inquiries and the
Administrator-Benefits for all prescription drug program appeals and most voluntary appeals.
You may contact the claims fiduciary as follows:
Medical Mandatory Appeals:
Aetna
P. O. Box 14586
Lexington, KY 40512
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Prescription Inquiries Only:
Medco
P. O. Box 650322
Dallas, TX 75265-0322
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Voluntary Medical and Prescription Drug Appeals:
Administrator-Benefits
ExxonMobil Medical Plan
P.O. Box 2283
Houston, TX 77252-2283 |
Type of Plan
The ExxonMobil Medical Plan is a welfare plan under ERISA providing
medical benefits.
Plan Numbers
The ExxonMobil Medical Plan is identified with government agencies
under two numbers: the Employer Identification Number, 13-5409005, and the Plan
Number (PN), 538.
Plan Year
The plan year is the calendar year.
Plan Funding
Benefits are funded through employee and employer contributions.
Beginning January 1, 2014, benefits for certain retirees and their
dependents may be funded from an I.R.C. Section 401(h) account
established within the ExxonMobil Pension Plan and Trust.
Benefit Claims Procedures
Filing a Claim
If you have a problem with a Plan benefit, contact the claims administrator's Member Services.
You must file a claim in writing to the appropriate claims administrator, either Aetna Member
Services for medical claims or Medco for prescription drug claims. Aetna is responsible for
determining and informing you of your entitlement to a benefit and any amounts payable to you
with regard to medical services or supplies. Medco is responsible for determining and informing
you of your entitlement to a benefit and any amount payable to you under the prescription drug
program.
Claims for benefits where the Plan provisions do not require approval before
medical care is obtained are the most common claims filed under the Plan. The claims administrator
will review your claim and respond within a designated response time, usually 30 days after
receiving your claim. If the claims fiduciary needs additional time (an extension) to decide on
your claim because of special circumstances, you will be notified within the claim response period.
An additional 15 days is all that is allowed. If an extension is necessary due to incomplete
information, you must provide the additional information within 45 days from the date of receipt
of the extension notice.
Denied Claims
If your claim for benefits is denied completely or partially, you, your beneficiary, or
designated representative will receive written notice of the decision. The notice will
describe:
- The specific reason(s) for the denial; and
- The process for requesting an appeal.
Filing a Mandatory Appeal
If your claim is denied, you, your beneficiary, or your designated representative may appeal
the decision to Aetna for medical benefit appeals or to the Administrator-Benefits for
prescription drug program appeal. Your written appeal should include the reasons why you
believe the benefit should be paid and information that supports, or is relevant to, your
claim (written comments, documents, records, etc). Your written appeal may also include a
request for reasonable access to, and copies of, all documents, records and other information
relevant to your claim. In the case of an urgent care claim, you may request an expedited
appeal orally or in writing. You must submit your written appeal within 180 days from the
date of the denial notice.
The review will take into account all comments, documents, records and other
information submitted relating to the claim, without regard to whether such information was
submitted or considered in the initial benefit determination. Aetna or the Administrator-Benefits
will respond to the appeal within 60 days.
If Aetna or the Administrator-Benefits needs additional time to decide on your
claim because of special circumstances, you will be notified within the claim response period.
However, if an extension is requested and granted, the law stipulates that no additional time
must be allowed.
If your appeal is denied, you will receive written notice of the decision. The notice
will set forth in plain language:
- The specific reason(s) for the denial and the Plan provisions upon which the
denial is based.
- A statement that you are entitled to receive, upon request and free of charge, reasonable access to,
and copies of, all documents, records and other information relevant to the claim.
- A statement of the voluntary appeal procedure and your right to obtain information about such
procedure or a description of the voluntary appeal procedure.
- A statement of your right to bring an action under section 502(a) of the Employee Retirement
Income Security Act (ERISA).
Statute of Limitations
After you have received the response of the mandatory appeal, you may bring an action
under section 502(a) of ERISA without requesting a voluntary appeal. The statute of limitations
or other defense based on timeliness is suspended during the time that a voluntary appeal is
pending. Any such lawsuits must be brought within one year of the date on which the appeal was
denied.
Filing a Voluntary Appeal
If your appeal is denied, you may then submit a voluntary appeal to the Administrator-Benefits.
New information pertinent to the claim is required for the voluntary appeal to be considered.
You must submit your voluntary appeal within 30 days of the denial of your mandatory appeal.
The statute of limitations or other defense based on timeliness is suspended during the time
that a voluntary appeal is pending.
You will be notified within 15 days after your request was received whether the
information was considered new information. If it is determined that there is no new
information pertinent to your claim, you will be notified that your voluntary appeal will not
be considered. If it is determined that there is new relevant information, a decision will be
made within 60 days of the date the Administrator-Benefits receives your request for a
voluntary appeal.
No Implied Promises
Nothing in this SPD says or implies that participation in the Plan is a guarantee of
continued employment with the company.
Future of the ExxonMobil Medical Plan
ExxonMobil has the right to change,
suspend, withdraw, amend, modify or terminate the ExxonMobil Medical Plan or any of its provisions at any time and
for any reason. A change also may be made to required contributions and future eligibility for
coverage, and may apply to those who retired in the past, as well as those who retire in the future.
If any material changes are made in the future, you will be notified. For health plans, certain rules
apply regarding what happens when a plan is changed, terminated or merged.
Expenses incurred before the effective date of a plan change or termination will not be affected.
Expenses incurred after a plan is terminated will not be covered. If a plan can not pay all of the
incurred claims and plan expenses as of the date the Plan is changed or terminated, ExxonMobil
will make sufficient contributions to the Plan to make up the difference.
Your Rights Under ERISA
As a participant in the ExxonMobil Medical Plan, you have certain
rights and protections under the Employee Retirement Income Security Act of 1974 (ERISA). ERISA
provides that as a plan participant, you shall be entitled to:
Receive Information About Your Plan and Benefits
- Examine, without charge, at the office of the Administrator-Benefits and at other
specified locations, such as worksites and union halls, all documents governing the
Medical Plan, including collective bargaining agreements, and a copy of the
latest annual report (Form 5500 Series) filed by the Medical Plan with the U.S.
Department of Labor and available at the Public Disclosure Room of the Employee Benefits
Security Administration.
- Obtain, upon written request to the Administrator-Benefits, copies of documents
governing the operation of the Medical Plan, including collective bargaining
agreements, and copies of the latest annual report (Form 5500 Series) and updated summary
plan description. The administrator may require a reasonable charge for the copies.
- Receive a summary of the Medical Plan's annual report. The
Administrator-Benefits is required by law to furnish each participant with a copy of this
summary annual report.
Prudent Actions by Medical Plan Fiduciaries
In addition to creating rights for Medical Plan participants, ERISA imposes duties
upon the people who are responsible for the operation of the employee benefit plan. The people
who operate the Medical Plan, called "fiduciaries" of the Medical
Plan, have a duty to do so prudently and in the interest of you and other
Medical
Plan participants and beneficiaries. No one, including your employer, your union, or any other
person, may fire you or otherwise discriminate against you in any way to prevent you from
obtaining a plan benefit or exercising your rights under ERISA.
Enforce Your Rights
- If your claim for a benefit is denied or ignored, in whole or in part, you have a
right to know why this was done, to obtain copies of documents relating to the decision
without charge, and to appeal any denial, all within certain time schedules.
- Under ERISA, there are steps you can take to enforce the above rights. For instance,
if you request a copy of Medical Plan documents or the latest summary annual report
from the Medical Plan and do not receive them within 30 days, you may file suit
in a Federal court. In such a case, the court may require the Administrator-Benefits to
provide the materials and pay you up to $110 a day until you receive the materials,
unless the materials were not sent because of reasons beyond the control of the administrator.
- If you have a claim and an appeal for benefits, which are denied or ignored, in
whole or in part, you may file suit in a state or federal court. In addition, if you
disagree with the Medical Plan's decision or lack thereof concerning the
qualified status of a domestic relations order, you may file suit in federal court. If
it should happen that Medical Plan fiduciaries misuse the Plan's money, or
if you are discriminated against for asserting your rights, you may seek assistance
from the U.S. Department of Labor, or you may file suit in a federal court. Any such
lawsuits must be brought within one year of the date on which an appeal was denied.
The court will decide who should pay court costs and legal fees. If you are successful,
the court may order the person you have sued to pay these costs and fees. If you lose,
the court may order you to pay these costs and fees, for example, if it finds your
claim is frivolous.
Assistance with Your Questions
If you have any questions about your Medical Plan, you should contact Aetna
Member Services via the telephone number on your ID card, or call Benefits Administration.
If you have any questions about this statement or about your rights under ERISA, or if
you need assistance in obtaining documents from the Administrator-Benefits, you should
contact the nearest office of the Employee Benefits Security Administration, U.S.
Department of Labor, listed in your telephone directory or the Division of Technical
Assistance and Inquiries, Employee Benefits Security Administration, U.S. Department
of Labor, 200 Constitution Avenue N.W., Washington, D.C. 20210. You may also obtain
certain publications about your rights and responsibilities under ERISA by calling
the publications hotline of the Employee Benefits Security Administration.
Federal Notices
Women's Health and Cancer Rights Act of 1998
If you have a mastectomy, at any time, and decide to have breast reconstruction, based on
consultation with your attending physician, the following benefits will be subject to the same
percentage co-payment and
deductibles which apply to
other plan benefits:
- Reconstruction of the breast on which the mastectomy was performed;
- Surgery and reconstruction of the other breast to produce a symmetrical appearance; and
- Prostheses and physical complications in all stages of mastectomy, including lymphedema.
If you have any questions about your benefits, please contact Aetna Member Services.
Coverage for Maternity Hospital Stay
Under federal law, the Plan may not restrict benefits for any hospital length of stay in
connection with childbirth for the mother or newborn child to less than 48 hours following
a vaginal delivery, or less than 96 hours following a Cesarean section, or require that a
provider obtain authorization from the Plan for prescribing a length of stay not in excess
of the above periods. The law generally does not prohibit an attending provider of the
mother or newborn, in consultation with the mother, from discharging the mother or newborn
earlier than 48 or 96 hours, as applicable.
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